Keeping your business files backed up is essential to preventing data loss due to hardware failures, accidental deletion, malware, or other disruptions.
OneStop Northwest supports several cloud storage platforms including Microsoft OneDrive, SharePoint, Zoho WorkDrive, and Google Drive.

This guide explains how to back up your files using each platform.

🗂️ Which Platform Should You Use?

OneDrive

For individual file storage and personal documents.

SharePoint

For shared team files and company-wide resources.

Zoho WorkDrive

For team-based cloud storage and collaboration—ideal when your organization uses Zoho tools.

Google Drive

For users who rely on Google Workspace for email, documents, and shared drives.

Use the platform assigned by your organization (or multiple if instructed by your IT team).

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✅ 1. Backing Up Files with OneDrive

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A. Backup Using the OneDrive Desktop App (Recommended)

Step 1: Verify OneDrive Installation

• Windows: Installed by default

• Mac: Install via Microsoft 365 or App Store

Look for the OneDrive cloud icon in your taskbar or menu bar.

Step 2: Sign In

1. Open OneDrive

2. Sign in with your Microsoft 365 work email

3. Choose your sync folder location

Step 3: Move Your Files into OneDrive

Drag or save files into the OneDrive folder.
Anything inside this folder automatically syncs to the cloud.

Enable Known Folder Backup to protect:

• Desktop

• Documents

• Pictures

Step 4: Confirm Sync Status

• Green check = synced

• Blue arrows = syncing

• Red X = sync error

B. Upload Files to OneDrive Online

1. Go to
   https://www.office.com

1. Select OneDrive

2. Click Upload → Files or Upload → Folder

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✅ 2. Backing Up Files with SharePoint

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A. Sync SharePoint Libraries to Your Device

1. Go to
   https://www.office.com

1. Select SharePoint

2. Open your team or department site

3. Go to Documents

4. Click Sync

SharePoint folders will now appear in File Explorer/Finder alongside OneDrive.

B. Upload Files via SharePoint Website

1. Open your SharePoint site

2. Choose your document library

3. Click Upload

4. Add files or folders

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✅ 3. Backing Up Files with Zoho WorkDrive

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Zoho WorkDrive is Zoho’s cloud storage solution designed for teams.
It supports desktop sync, shared team folders, and secure online access.

A. Using the WorkDrive Sync App (Recommended)

Step 1: Install Zoho WorkDrive Sync

Step 2: Sign In

Log in using your Zoho Work account.

Step 3: Choose Sync Folders

Select:

• My Folders (your personal WorkDrive space)

• Team Folders (shared company/team areas)

Step 4: Add or Save Files

Any files placed inside synced folders will automatically back up to the cloud.

B. Upload via Web Browser

1. Go to:
   https://workdrive.zoho.com

1. Select My Folders or a Team Folder

2. Click Upload → Files or Upload → Folder

You can also drag and drop files directly into the browser.

C. Version History & Recovery

Zoho WorkDrive stores previous versions of files.

Right-click → Versions → Restore to recover an earlier copy.

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✅ 4. Backing Up Files with Google Drive

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Google Drive is part of Google Workspace and includes personal storage and Shared Drives for teams.

A. Use Google Drive for Desktop (Recommended)

Step 1: Install Google Drive for Desktop

Step 2: Sign In

Use your Google Workspace work email.

Step 3: Select Backup Options

Google Drive for Desktop allows two methods:

1. Stream Files (recommended for storage savings)

Files appear on your computer but store in the cloud until opened.

2. Mirror Files

Files are stored both locally and in the cloud (true backup).

Choose the option ideal for your setup.

Step 4: Add Files to Drive

Place files into:

• My Drive (personal storage)

• Shared Drives (team storage)

They will sync automatically.

B. Upload Directly Through Drive Online

1. Go to:
   https://drive.google.com

1. Choose My Drive or a Shared Drive

2. Click New → File Upload or Folder Upload

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🔄 Recovering Deleted Files or Previous Versions

All platforms provide file recovery tools:

OneDrive / SharePoint

• Right-click file → Version history

• Restore from Recycle Bin in OneDrive/SharePoint

Zoho WorkDrive

• Right-click file → Versions

• Restore from Trash folder

Google Drive

• Right-click file → Manage versions

• Restore from Trash (files stay 30 days)

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🛡️ Cloud Backup Advantages

Using these cloud services protects you from:

• Device crashes

• Hardware loss

• Ransomware attacks

• Accidental deletions

• Data corruption

• Local storage failure

Your files remain safe, encrypted, and accessible from anywhere.

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🛠️ Need Help Setting Up Cloud Backup?

We can help configure:

• OneDrive & SharePoint syncing

• Zoho WorkDrive installation & team folder setup

• Google Drive for Desktop

• Permissions and access control

• Automatic backup policies